Icarnaval 

Registration confirmation

Come to Geronimo marquee Thursday or Friday to collect your wristband and your priority shuttle pass.
Only one person may collect passes for groups.
To go to the movies Tuesday or Wednesday, you can pick up your wristband at the Icare Test booth on the south takeoff (to add paid movie screenings).
If you can't arrive before Saturday, come between 9 and 10 AM.

Tools available

Everything you need to finish your costume on-site: spray paint, duct tape, drills, power screwdrivers, utility knives, staplers, saws, a stepladder...
Plus tarps to keep your beautiful costume dry under the marquee while you wait for it to take flight!

There are 2 stands available to help you balance your costume.

Pilots Comfort

- Access to electricity
- Free coffee or tea (don’t forget your reusable cup!)
- Changing areas
- Shaded area!
- Car access on Thursday and Friday
- Drop-off zone before 9 a.m. and after 7 p.m. on Saturday and Sunday.

Makeup area

On Saturday and Sunday mornings, two volunteers will be on hand to apply your makeup before the briefing (9–10 AM).

Shuttles

Priority passes for the shuttle buses on Saturday and Sunday.

Two flatbed trucks to transport bulky costumes.

Last minute informations

A whatsapp group for all the latest updates: schedule changes, weather, venue changes, safety information...

Join Icarnaval Whatsapp group!

Not whatsapp ? Email to caroline@coupe-icare.org

Rules

Responsability

• Each pilot is fully responsible for their decisions, their equipment, their qualifications and flying skills, the safe operation of their aircraft.
• All participants must hold a valid third party air insurance, a Tandem Qualification certificate (if applicable).
• Pilots must comply with airspace regulations, the Flight Operations Department’s instructions, event schedules, safety instructions and mandatory pilot briefings.
• Any violation can result in immediate disqualification.
• Pilots remain free to withdraw from the event at any time and waive any claims against the organizers.

Security

The Flight Director and the Icarnaval Activities Manager may prohibit or suspend a takeoff for safety reasons.

Failure to comply with the rules, flying over the public or restricted areas = immediate disqualification.

Helmets and reserve parachutes are mandatory (must be integrated into the costume).

Certification required for tandem flights.

VHF radio required on safety frequency provided at the briefing (emergencies only). The 144-146 MHz band must be kept clear.

Maximum of 2 people under one wing

Disabled pilots welcome. Disabled passengers accepted with prior approval from Flight Operations

Dogs allowed in flight according to FFVL regulations (One dog maximum, within certified weight limits)

Riser extensions limited to 3 metres.

Each pilot agrees to test their costume in flight (or at the training slope). The Flight Direction may request a specific test or review for bulky, rolling, or motorized costumes.

Takeoffs

The organization may assign takeoff priorities when necessary.

Pilots must be ready to launch when conditions become suitable.

A pilot may be asked to take off immediately, even if the rest of their group is not yet ready.

Teams are positioned by official launch assistants.

Takeoffs are coordinated according to safety, event flow , weather conditions & aerological conditions.

Each team receives an official numbered bib.
The number must remain clearly visible on the front-right side of the costume for judging purposes.

Landings

Only pilots wearing a numbered bib will be allowed to land as part of the competition.

Please respect landing pattern, final approach corridor, official instructions.

After landing, clear the landing area promptly and pack your wing as quickly as possible.

Move to the gravel gathering area to meet your team.

Showtime

Bring the show to life!
Teams are encouraged to prepare performances, music, choreography...
Both takeoff and landing performances are welcome.

🎵 MP3 Music to send with registration or after at musique-icarnaval@coupe-icare.org

🎤 Short presentation Text with your numbered bib porvided before takeoff.

Choregraphies / animations :

Recommended performance length:
Short Version (Under 30 seconds) for changing weather conditions and busy launch periods.
Extended Version (Under 2 minutes) for quieter periods during the event.

Everyone on the takeoff with the cast is dressed up in costumes based on the show's theme.

Safety and launch operations always take priority : Performances must never delay takeoffs, block the launch area, interfere with safety operations, distract launch officials.

Pilots must remain ready for immediate takeoff whenever conditions allow.

Judging and awards

👨‍⚖️ The jury meets after Saturday's flights.

🏆 Award ceremony Sunday at Takeoff.

All pilots are encouraged to fly again on Sunday to help create an unforgettable show for the public.😊

⭐ JUDGING CRITERIA

• 🛡️ Safety = top priority (reliability, durability, lightness, maneuverability, aerodynamic performance).

🎭 Humor and a DIY spirit are encouraged… but never at the expense of safety.

• 🎨 Artistic (humor, originality, elegance, poetry, aesthetic appeal of the costume).
• 🪂 Technical & athletic (innovation, technical mastery, driving skill, controlled daring).
• 🎬 Staging (Short, fluid musical or choreographed performances that prioritize safety are highly valued).

🚫 Prohibited themes

Political, religious, controversial or activist messages and characters are not permitted.

🏅 POSSIBLE AWARDS

• Solo award(podium 1, 2, 3)
• Tandem award (podium 1, 2, 3)
• Group award (podium 1, 2, 3)
• Hanglider award (podium 1, 2, 3)
• Best poster award
• Women pilots award
• Family award (with child)
  … and other potential rewards based on performance!

MANY LOTS FROM OUR PARTNERS!

Pilots Briefing and maps